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Office & Facility coordinator job in Bratislava at Johnson Controls, Inc - Slovakia

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Office & Facility coordinator en Johnson Controls, Inc - Slovakia

Office & Facility coordinator

Johnson Controls, Inc - Slovakia Bratislava, SK A tiempo completo
Idiomas obligatorios: Inglés / Eslovaco

Job Details

What will you do

Primary Purpose of this position is leading of the reception team, mobile, fleet and parking administrator, archiving coordinator 


How will you do it

Head reception

  • Managing reception- Scheduling work rosters, arranging part time workers in case of need (sick leaves, vacations, special events in BBC),
  • Interviewing/Selection of new Reception Staff
  • Operating several Shared Inboxes
  • Supervising and providing appropriate training to the receptionists
  • Ordering general office supplies and refreshment items/management of the reception storage
  • Using SAP system – creating orders, budgets, providing training for other users
  • Communicating with AP department/Purchasing and suppliers about any uncertainties about orders and prices, delivery conditions, design …
  • Management of the Post Office Services and communication with Post office
  • Managing building access system P2000
  • Providing Insurance cards for travel insurance for employees

Mobile Administrator

  • devices orders - creating and closing requests
  • issuing new phone numbers or
  • assigning phone number of former employees to new users
  • coordinate device repairs
  • Activation the roaming program
  • Administrate mobile phone database
  • Providing appropriate information to colleagues regarding to policy, order system, updates, invoices and cost of services, etc.
  • Communication with provider- optimalization of processes and services

Fleet and parking administration

  • Managing company parking spaces and providing them to colleagues according to internal rules and policies
  • Administrating parking system
  • Car providing to colleagues eligible for company car
  • Handover company cars from leaving employees
  • Assistance with ordering company car and explaining car policy
  • Assist colleagues with insurance cases, fines, tickets, repairs, tire changes
  • Communication for English speaking employees with repairs shop, change of tires

Archiving Coordinator

  • Responsibility for archiving documents and contracts, communication with State archive and vendor
  • coordination and guidance of employees
  • Gather, scan and upload the documents and contract to the Sharepoint
    Look up for contracts if requested

Other duties:

  • Responsibility for signing the Leaving protocols in connection with the mobile and its accessories, cars with accessories, check the accessories, reception and FM accessories
  • Dealing with complains
  • Regular communication with vendors and AP helpdesk- optimalization of processes, helping providing info regarding to invoices
  • Ad hoc requests

What we look for

Required

  • English and Slovak – written and spoken is required
  • Office Management/Receptionist working experience min 1 year
  • MS Office
  • Good communication and organization skills
  • Time flexibility
  • Problem solving skills

Preferred:

  • Previous experience with leading team
  • Driving license

Our benefits

Besides working in an international environment, you will receive a regularly monthly bonus after your first six months, meal vouchers, a recreation allowance and retail discounts. Additionally, our flexible benefits program will allow you to customize benefits from a selection of 3500 products and service such as gym membership, medical cover, a multi-sports card plus many more.


Our onsite facilities at our Bratislava based office includes a fitness centre, canteen, nursery and coffee machines located on every floor.

If you are relocating to Bratislava to join Johnson Controls, you will be eligible to receive a housing allowance to help you setup your new life in Slovakia.


The gross monthly salary for this position starts from 1100 up to 1600 EUR per month (final salary offer depends on seniority of candidate, salary might differ from range) and a monthly bonus that starts after your first 6 months. Please note this is a minimum salary and our compensation packages are based on your professional experience and qualifications.


Our culture

At Johnson Controls you’ll have the opportunity to work on some of the most exciting projects in today’s market. Our hardworking people empower us, and we believe in being part of a team that is open, collaborative, results-oriented, hardworking and above all fun.

We believe that diversity and inclusion matter and make a difference. By embracing the true value of diversity and inclusion, getting comfortable with having crucial conversations, and valuing different perspectives, we will be one of the most desirable places to work.


#LI-JM1

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Job ID: WD30168096