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Proposal Support Executive - German Speaker at NGA Human Resources

Proposal Support Executive - German Speaker

NGA Human Resources Granada (GRA1), ES, ES Full-Time
Required languages: English / German
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Primary Location – Home Based

Schedule - Full-time

Travel - No

Proposal Support Executive – German Speaker

If you are proactive, interested in leading processes and you have excellent English and German skills (written and verbal), the Proposal Management role is your opportunity to develop your career in an international tech. growing company!

Overall Objectives of the Role:

  • Contributing member of the Sales & Pre-Sales accounts
  • Provides tactical support for all types of formal prospect requests including setup of templates according to prospect specification, planning, scheduling, and overseeing of the proposal response.  
  • Pre-fill, editing, formatting, branding and proof-reading services for the entire proposal.
  • Project management for the entire proposal process to include communication to the pursuit team and document management.
  • Subject matter expert for general company, client and statistical data.
  • Shall fully understand, continually improve, and promote world-class proposal processes in accordance with Company standards.
  • Responsible for high-quality appearance of the final proposal product and the on-time delivery of the proposal.

Main Responsibilities & Key Accountabilities:

•   Manages the full proposal process and acts as content owner/coordinator for general company information ensuring quality, branding and consistency of proposals.

•    Provide input into the qualification of bids to the pursuit team / assist in determining which bids to proceed with.

•    Works to familiarize oneself with the full services portfolio of the Company as well as the key or knowledgeable employees within each area of the Company.

•    Performs regular follow-up with members of bid team in order to receive the responses in timely fashion with the objective of meeting set deadlines.

•    Edits content received from subject matter experts and other contributors to the proposal for language, formatting, grammar, branding,  clarity and brevity.

•   Provides support for the final review for proposals including: format checks, printing, binding, creating disks, distributing and the entire finishing of the proposal. 

•    Maintain customer and prospect files including the maintaining of original documentation, returning customer copies, filing and scanning as it relates to RFxs.

•    Create/Maintain proposal file organization and distribute internal and external proposal documents to team (e.g., RFP, schedule, etc.)

•    Conduct lessons learned and document and implement actions to improve overall process.

•    Work with management to select technical proposal team members and delegate authority/responsibility.

•    Identify, assess, resolve, and/or escalate issues as needed.

•    Read and interpret solicitation to identify critical items required for a compliant response.

•    Develop for the overall proposal schedule, production schedule, outlines, compliance matrices, proposal development plan, and writing assignments.

•    Schedule Proposal Kickoff Meeting and daily status calls as necessary.

     Key Role Competencies Mandatory:

•   Strong command of written and spoken US English and German

•   Advanced knowledge of MS Word, Excel and PowerPoint is required.

•    Strong database, project and document management skills.

•    Desire to work in and contribute to a virtual team environment.

•    Project management skills required to direct large, multi-contractor proposal team efforts

•    Creative thinking, problem solving skills, and detail-oriented.

•    Show initiative and be flexible working in a changing environment with high stress and tight deadlines.

•    Able to write, edit and proofread routine correspondence, proposals and presentations.

•    Proven ability to take individual initiative with minimal supervision, and to interface and communicate with all levels of the employee workforce, including technical and non-technical employees, as well as with all levels of management.

       Key Role Competencies Desired:

     Familiar with industry-leading proposal development concepts, practices and procedures.

       Profile:

  • HR an Payroll knowledge or experience are desirable.
  • 2+ years outsourcing or technology industry with a core requirement to co-ordinate internationally dispersed and remote teams to achieve measurable objectives.
  • English Language qualification at bachelor’s degree level or equivalent
  • Native German speaker with ability to translate between English and German and vice versa.
  • Strong communication skills with demonstratable capability to manage upwards.
  • MS Word certified or equivalent practical experience.

            •  Strong writing and research skills a must.

            •  Ability and willingness to quickly grasp technical concepts, practices and specialized vocabulary of various technical areas.

  • Some night, weekend and holiday work is required.
  • Database / document management experience (SharePoint experience a plus).
  • International experience desired.

NGA Human Resources. is a leading global Human Resources software and services provider offering innovative HR business solutions to employers of all sizes.  We help HR executives optimize their HR service delivery through smarter processes and more efficient technology, supporting workforce administration, payroll, benefits, recruitment, learning and talent management.  NGA Human Resources offers competitive salaries, comprehensive benefits, and career advancement opportunities.

 

Recommended Skills

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Job ID: 661454501